We are writing to provide an update regarding Transport Canada’s Privacy Notice and Declaration form used during aviation medical examinations.
Transport Canada has advised that, following the receipt of continued concerns and questions raised by various stakeholders and affected groups, it is reverting to the previous practice of having Civil Aviation Medical Examiner (CAME) provide the notices to applicants prior to starting the aviation medical examination. Individuals who have signed a previous version will not be affected and no further action is required. For new applicants, TC will re-issuing a simplified Privacy Notice and a separate Regulatory Offence Notice.
What’s changed?
- Civil Aviation Medical Examiners will return to the previous practice of providing the notices to applicants before the medical exam.
- Applicants will no longer be required to sign the form.
- Transport Canada has removed elements that caused confusion and concern.
What this means for members:
- Anyone who previously signed the earlier version of the form (as of December 9, 2025) does not need to take further any action.
- Any new applicants who submitted medical applications but did not sign the earlier form will be contacted directly by Transport Canada to confirm whether they wish to proceed.
- There has been no change to Transport Canada’s authority to collect required medical information or to applicants’ obligations under existing regulations.
- Applicants must still read and understand the Privacy Notice as part of the certification process.
You can review the updated documents here:
Privacy Notice: https://wwwapps.tc.gc.ca/Corp-Serv-Gen/5/forms-formulaires/download/26-0886_BO_PX
Regulatory Offence Notice: https://wwwapps.tc.gc.ca/Corp-Serv-Gen/5/forms-formulaires/download/26-0889_BO_PX
As always, members may request access to their medical file or further information directly from Civil Aviation Medicine. If any member believes their privacy rights have been violated, they may file a complaint with the Office of the Privacy Commissioner.
CATCA will continue monitoring this issue and engaging with Transport Canada to ensure members’ concerns are addressed and that privacy protections remain strong and transparent.
On behalf of the Executive Board,
Nick von Schoenberg Scott Loder
President Executive Vice President